However you may need documents notarized when applying for a new passport. Passport Application Documents: Renewing a passport usually doesn't require notarization.Certified Copy (or Copies) of Documents: You may need medical records or transcripts to be notarized.Legal Affidavits: This is a sworn statement that can be used in a court of law.Employment Contracts: Terms, conditions, duties and compensation amounts can be notarized in employment contracts when starting some new positions.Commercial Leases: Sometimes, the owner of a building wants your documents notarized before you rent a large commercial building.Articles of Incorporation: If you start a new company, these documents are to be notarized prior to sending these documents to a legal governing body. A few common examples of what documents need to be notarized are the following: As stated above, it's vital that you have a Notary witness you signature and verify your identity to ensure your documents legally stand. You may have been advised before by your family to notarize a particular set of documents. Normally, you would need to fill out the details of the document, but DO NOT sign it until you bring it in and have a Notary in our office witness your signature! What Documents Need To be Notarized? However, most of the notarizations are sworn statements or declarations that need to be signed “before” or “in front of” the Notary. After comparing the original with the copy and making sure that they are the same, we would stamp that document, certifying that this is “true certified copy of the original document”. If you require a notarized or certified copy of an original document, you will need to bring the original and a copy of that document (or we can make a copy for you). If you need a notarization, first you need to ask yourself “which of the above-categories your document fits in”? Witnessing Sworn statements, Declarations, and other various Forms. Certifying True Copies of Original Documents andĢ. While there are millions of forms and documents that require to be notarized, basically there are 2 major Categories of Notarizations:ġ. Above all, the process ensures that a notarized document is real, that the signature is valid, and that the signer has been identified and is acting with their own will and intention. How many Types of Notarizations are out there? These documents may be relating to a private matter or related to the Provincial Government of British Columbia, the federal government of Canada, or even international matter. Notarization is a fraud-deterrent process that helps to ensure a document is authentic and ultimately can be trusted. When you submit insurance loss declarations or prepare various declarations or sworn statements for court, for example, there is a step in the process that requires a number of documents to be witnesses by a Notary (or “notarized”). In short, I sent translated copy AND notarized copy of the original of our marriage certificate there was no issue.ĮVERY SINGLE DOCUMENT THAT IS TRANSLATED HAS TO INCLUDE NOTARIZED PHOTOCOPY (WITH EXCEPTION OF POLICE CERTIFICATE WHICH HAS TO BE THE ORIGINAL).Īny document that is not in English or French must be accompanied by:Īn affidavit from the person who completed the translation andĪ certified copy of the original document.įirst two lines correspond to translated document the third line corresponds to the certified/notarized document.ĭue to fact that there might be a conflict in Sponsorship Guide, the best bet would be to certify photocopies anyway you don't want VO to return your documents as you never know who is going to work on your file anyway.What does it mean to “notarize” a document? This is not what it says - see the link below.
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